Office Utility in Oak Creek, WI at Parallel Employment Group

Date Posted: 9/10/2019

Job Snapshot

Job Description

Order Type : TempToHire

 Pay rate $14 per hour 1st shift 8am-5pm Monday - Friday

Job Overview:

This position is responsible to perform various duties and responsibilities throughout the office to provide backup and fill the absence of any office worker and do their duties satisfactorily. Main position to bill shipped orders, creating invoices and posting to the Great Plains customer Accounts Receivables in an accurate and timely manner.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Print multiple invoice copies for customer mailings and file copies

  • Receive completed paperwork of shipped orders, pick tickets, bill of ladings. From shipped orders, create invoices, post to customer accounts for all UPS shipments, truck shipments, warehouse pickups, all other warehouse location shipments and Wilcorp shipments

  • To collect receivables in a professional and expedient a manner as possible, by sending copies of invoices or contacting customers by phone, letter or email. Sending monthly statements, past due notices, Letter A, Letter B or pre-collection letters.

  • Documenting all notes of contact within the Collection Main module of Great Plains and keeping daily log sheets

  • Process credit applications on new customers. Organize and maintain files for pending and completed credit applications

  • To post customers deposits against invoices paid in the Great Plains account receivable system, while using Receivables Edge website through JP Morgan Chase.

  • Posting of credits issued for return merchandise, shortages, pricing adjustments, sales tax credits, damages and claims

  • Arrange and process daily deposits of customers’ checks to be sent to the lockbox or for deposit to local branch

  • Backup Receptionist position to greet guests, answer and redirect phone calls in a professional and timely manner. Also, to sort, distribute and prepare mail, messages, faxes and courier deliveries.

  • Maintain front office fax and copy machines. Sort, fold mail customer invoices and prepare invoice copies for the filing into customers’ files

  • Receives and verify vendor invoices, matching to receiving documents, preparing invoices in batches for data entry, entering invoices into the Great Plains system, running biweekly check runs, maintaining vendor files

  • Data entry of inventory transactions of Bin transfers and work order entries.

  • Sales department data entry of Online orders-ASN#, Direct Supply. Order status review with Great Plains and Product knowledge

  • Backup Accounts Receivable –sales tax personnel with review of invoicing for proper sales tax certificates. Also, handle dealer pickups and payments, and daily credit card processing

  • Backup Accounts Receivable Deposit Clerk on posting credit memos and returns.


  • Detail orientated

  • Effective communication

  • Organization

  • Work in a team environment

  • Ability to follow written and verbal instructions

  • Completion of 4-years of high school, or equivalent is strongly preferred

  • Over 2 year and up to including 4 years’ experience is preferred

  • Comprehensive knowledge of Microsoft Office software-(Excel, Word, Access) is required; general knowledge of computerized accounting systems preferred.

  • High data entry skills

  • 10-key calculation operations

we are an equal employment opportunity


Order: 559460